Hebrew Public Charter Schools Request for Proposal – School & Network Leader Coaching

Published June 28, 2024

RFP Announcement: July 1, 2024

RFP Questions Due: July 5, 2024

Questions directed to twhitman@hebrewpublic.org

Proposal Submittal Deadline: July 12, 2024

Hebrew Public
25 West 39th Street, 7th Floor
New York, NY 10018    

To be submitted electronically – emailed to: twhitman@hebrewpublic.org

Administrative and General Information

Background: Hebrew Public is leading a national movement of exceptional, diverse public charter schools that teach Modern Hebrew to children of all backgrounds and prepare them to be successful global citizens. The mission of Hebrew Public is to create and inspire great public schools in New York City and Philadelphia.

Hebrew Public operates 4 charter schools with approximately 1,000 students during the 2023-24 school year. Under this RFP, the awarded bidder will be responsible for providing leadership coaching, at all 4 locations and to network staff. 

Purpose: Hebrew Public seeks proposals from qualified Proposers interested in providing leader coaching services as described in this RFP.

The service will include:

  1. Leadership Coaching/Strategy (Network Leaders)
  2. Leadership Coaching/Strategy (School Leaders)
  3. Test Prep Coaching and Support
  4. Math Curriculum Coaching and Support

While the Proposer’s cost is of great importance, proposing the lowest price will not assure award of the service. Hebrew Public demands comprehensive, reliable, efficient, professional service and high-quality customer service.  Failure to address Hebrew Public requirements or concerns about any matter will disqualify the Proposer from consideration.

Hebrew Public  reserves the right to award service to a single provider or to multiple providers.

Contract Period: This RFP addresses the Contract Period 7/15/24 through 9/30/25.

Proposal Authorities, Restrictions & Clauses

Hebrew Public Authorities and Options

  • Hebrew Public reserves the right to reject any and all proposals for any reason.
  • Hebrew Public reserves the right to correct or waive irregularities in submitted proposals should it be deemed in the best interest of Hebrew Public to do so.
  • Hebrew Public reserves the right to negotiate any and all proposals for any reason.
  • Hebrew Public reserves the right to award to more than one Proposer.
  • Hebrew Public has 90 days to accept a submitted Proposal; the Proposer cannot withdraw a Proposal within that 90 day period without mutual consent with Hebrew Public.
  • Hebrew Public reserves the right to require a performance bond; if such is required, the cost of that bond will be reimbursed to the Contractor by Hebrew Public.
  • Final prices will be negotiated between the Proposer and Hebrew Public. Hebrew Public reserves the right to cancel the contract award if Proposer cannot commit to a contract that has prices within 5% of what is initially quoted.

Prohibitions

  • Hebrew Public shall assess, negotiate and decide on this Proposal without influence from the Proposer’s employees, the Proposer’s representatives or agents, the Proposer’s vendors, or any other parties with a business, financial or family relationship to the Proposer.
  • The Proposer is prohibited from exploiting a conflict of interest, gratuities, kickbacks, or any other type of incentive or influence upon Hebrew Public, its Board(s) and its agents; violators will be prosecuted to the extent of the laws pertinent to Hebrew Public.
  • Proposers must submit a firm bid. A Proposer shall not stipulate in its proposal any conditions not contained in the contract documents. Any qualifying statements or conditions may be declared irregular and as not being responsive to the advertisement for bids.

Proposer Responsibilities

  • It is the Proposer’s duty to inspect all submitted documents to assure completeness, legibility, etc.
  • It is the Proposer’s duty to understand the RFP; any misunderstanding is the responsibility of the Proposer; Hebrew Public has no obligation to correct, reject or question any portion of the proposal.
  • Proposer must abide by all RFP requirements; the proposal may be rejected by Hebrew Public regardless of the type or significance of noncompliance.

Termination of the Contract: The contract will naturally expire at the end of the contract term. Hebrew Public reserves the right to terminate the Contract with thirty (30) days advance written notice as a result of inferior quality of materials, product, workmanship, and/or reductions/termination of funding. Hebrew Public reserves the right to terminate the Contract immediately if there are unresolved safety or liability concerns.

Proposer Requirements

Overview: The Proposer should be aware that the intent of this contract is for Hebrew Public to hold the Proposer accountable for <scope>. It is not the intent of this contract to specify required practices or procedures but to hold the Proposer to a very high level of performance. The Proposer is given the flexibility to develop and perform their own programs, provided required performance standards relating to the reliability and safety of the service are met and the work is completed within the bounds outlined in this RFP.

Staffing: The Proposer agrees not to discriminate against any employee or applicant for employment because of race, sex, religion, color, age, disability, national origin or sexual orientation. The Proposer will ensure that all employees involved in their services pass a drug screening and background check prior to employment and will submit those tests to Hebrew Public upon request.

Assignments: Services shall be performed by qualified, trained and properly licensed personnel who are directly employed by the Proposer. The Proposer will not make any assignments or subcontract any work under this agreement without prior written permission from Hebrew Public.

Confidentiality: Confidentiality is required from the Proposer and its employees at all times.

Legal: The Proposer must fulfill all obligations in compliance with all applicable laws and regulations, including the Occupational Health and Safety Act. The Proposer must notify Hebrew Public concerning any litigation involving the Proposer or its parent or subsidiary companies. Confidentiality is required from the Proposer and its employees at all times.

Responsibility: The Proposer will be responsible for all damage to the School’s property, equipment, and buildings caused by its employees or its equipment. The Proposer will also be responsible for any injuries to persons caused by its staff or equipment. The Proposer must be knowledgeable about and abide by all provisions of legislative enactments, by-laws and regulations in regard to safety.

Insurance: Proposer must provide insurance coverage that will minimize Hebrew Public’s risk exposure:

  • Worker’s Compensation/Employer’s Liability insurance to cover bodily accidents in the amount of not less than $1,000,000 per accident
  • Comprehensive General Liability insurance in the form of comprehensive, contractual insurance, personal injury, broad-form property damage, premises operations and completed operations in an amount of not less than $1,000,000 combined unit
  • Automobile Liability and Physical Damage insurance for an amount of not less than $1,000,000 for each bodily injury and property damage combined, single limits, and extensions of comprehensive coverage for all leased, owned and hired vehicles

Start-Up Schedule: Hebrew Public Schools expects the Proposer to meet a specific start-up schedule. The Proposer must have the staffing and resources necessary to deliver accurate information to Hebrew Public leadership on or before the delivery dates and to meet the deadlines for the activities given below.

  1. Schedule Details: Work would start in July, as some of the work is necessary to be completed over the summer.

Scope of Work

Managing Director of School Programs Coaching and Planning

● Coaching Sessions, 60 minutes every month + Prep (In person when possible)

 

DIRECTOR OF CURRICULUM & INSTRUCTION – Math  Leadership and Mathematics Coaching

● Weekly leadership development and mathematics coaching 60 minute sessions + prep

● 60 minutes responsive time per week (document review, problem solving, feedback on messaging)

 

Special Education Strategic Planning Coaching

● 12 hours, chunked over course of the year

● Twice monthly 60 minute planning and strategy sessions + prep starting in August, running through June

 

DIRECTOR OF CURRICULUM & INSTRUCTION – ELA Leadership and Strategic Planning Coaching

● Once monthly 60 minute planning and strategy sessions + prep starting in August, running through June

 

School Leadership and Mathematics Coaching at HLA2

● Head of School 1 x 90 Monthly + Prep

● Assistant Head of School 1 x 60 every other week + Prep

● Dean 1 x 60 every other week + Prep

 
 

School Leadership and Mathematics Coaching HLA

● Head of School 1 x 60 every other week + prep

● Assistant Head of School 1 x 60 every other week + preparation

● 3-5 Dean 1 x 60 every other week + preparation

 

School Leadership and Mathematics Coaching at SIHP

● Head of School – 1 x a month x 90 minutes per session

● Academic Leaders, 60 minutes every other week + Prep. In person when possible.

 

Design SY25 Strategy with ELA and Math heads

Create an evergreen process document: e.g. this is what we believe, this is our process annually to create a plan (data we review, documents we consult

Review scope and sequence and provide feedback on plans

Review plans for test prep launch (communication and PD)

 

Pacing creation Grades 5-8 mathematics for Eureka Squared implementation

● Co-creation (with Sabrina) of a general pacing chart template

● Create 4 grades (grades 5-8) of math pacing charts (including lesson by lessons scheduling, addition of flex days, and the scheduling of assessments as well as the integration of the test prep plan)

● Review and feedback of grades K-4 pacing charts

 

 

RFP Bid Process

 Submission: The Proposer will submit the following by July 12, 2024:

  • One electronic copy of all documents (via email, sent to Tobye Whitman (twhitman@hebrewpublic.org)

Any questions regarding this RFP should be directed to Tobye Whitman, Project Director, TSL Grant, at twhitman@hebrewpublic.org.  Questions will be answered via a document on the <<school website>>.  An email, notifying the document has been posted and/or updated, will be set to all interested parties.

Evaluation: A variety of weighted criteria, given below, will be considered in evaluating proposals. This evaluation will be made based on information provided within the Proposal, by the Proposer during RFP specific presentations or negotiations, client references, and industry references.

Component

Scoring Scale

Evaluation Criteria

Proposal Quality

50

Award of a purchase order or contract is based on the best value to Hebrew Public: quality, availability, delivery, specifications, terms, conditions, and fitness for the particular purpose.

When a solicitation requires an oral presentation, submission of test samples, or inspection of facilities, these factors are part of the component evaluation.

Price

40

Lowest bid(s) receive 40 points; Highest bid(s) receive 0 points; all other bids receive a proportional share.

The total cost may include unit price, service delivery, and maintenance and cost of operation as defined in the solicitation. If there is a discrepancy between a unit price and its extension, the unit price will prevail.

Professional References

10

Relevant professional experience, but no expertise in project subject; between 5 and 10 years of specified expertise in project subject; more than 10 years of expertise in specific